AutomationExpo Privacy Policy

AutomationExpo (hereinafter ‘we’, ‘us’ and ‘our’) understands the importance of the privacy of its customers and users of its website visitors and the protection of their personal data. This policy sets out how we handle and process your personal data.

1. Scope

AutomationExpo , with its registered office at Jesenna 2, 08001 Presov manages this website. We act as the data controller when we process our customers’ and website users’ personal data.

We believe it is important to create and maintain an environment where our customers can be confident that their data will not be misused. We comply with the regulations applicable to data protection such as the Regulation (EU) 2016/679 (also referred to as the General Data Protection Regulation, hereinafter “GDPR”) .

The objective of this policy is to indicate what personal data we collect, how we use your data after you have visited our website and to assure you that we process your data appropriately.

This privacy policy and the terms and conditions of use apply when you visit our website. The application of terms and conditions other than those set out herein is explicitly prohibited unless we have provided express permission in writing in advance. In the latter case, this policy applies alongside the specific agreement. The use of this website, the platform and the content contained therein is only permitted subject to compliance with this policy. The use of this website, the platform and the content contained therein is only permitted subject to compliance with the full text of this policy.

2. What type of personal data do we collect?

It is not necessary to provide personal data to use most of our website.

We collect and process data obtained via our website or the devices you use. The collected data may be:

• Identification data (Name, address)
• Login details (Name, Country, Email address, Company, Phone Number, and password) for the section of the website reserved for subscribers;
• Location data (collected via social media or the IP address of your device; GPS signals sent by your mobile device);
• Data collected using cookies, web beacons or from the internet. These data are automatically collected and can be related to the website you visited before you navigated to our website or the website you navigated to after visiting our website. We may also collect data on the website pages you have visited, your IP address, the type of browser you use, the access time and your operating system. Read our cookie policy www.AutomationExpo.com/cookies to find out more on how we use cookies.
• Data we obtain from other websites, for example if you ask us to link to your LinkedIn account
• Additional or optional data are provided by filling out forms on our website or when we contact you (by telephone, email or at trade fairs or events).
   

We may also collect data from the public domain to check data previously collected or to manage or broaden our activities.

3. Why do we collect these data and on what legal basis?

We collect the aforementioned data to create a profile in order to understand your needs and to provide better service, and for the following specific purposes:

Purpose	Personal Data	Legal basis	Data retention period
Direct marketing (customers)	Name, Country, Company contact details (email, phone number)	Consent	2 years
Customer management to: Provide services Provide access to the platform Check your identity Investigate complaints on our products, services or the website	Name and contact details (email, telephone number) Position Work address	Required for the execution of the agreement Legitimate interest	Ten years after the termination of the commercial relationship
Sharing of personal data with providers of the products published on the website	Name and contact details (email, telephone number), Position, Company, Work address	Consent	As long as you have a AutomationExpo account and do not (request us to) delete the account.
To meet the legal and regulatory obligations as well as compliance requirements	Name and contact details (email, telephone number) Position, Company Work address	Legal obligation	Ten years after the termination of the commercial relationship

4. How will your data be used and shared?

We can share your personal data with:

• Third parties with whom you have asked us to share your personal data, such as LinkedIn or other social media if you have asked us to link these to your account; or
• Organisations with whom you have agreed to share your personal data, such as organisations selling products on the AutomationExpo website/platform, in return for access to information such as the product price.

Based on our legitimate interest, we may also share your personal data with third parties that assist us with our products and services. Some examples of third-party activities include the hosting of web servers, data analysis, marketing support providers and customer service. These companies have access to your personal data but only when this is required to perform their activities. They are not permitted to use your data for any other purposes.

We may publish your personal data to enforce our policy, to comply with our legal obligations or in the interest of safety, in the public interest or for the purposes of legal enforcement. We may follow up a request from a law enforcement agency, regulatory authority or government agency. We may also publish data for the purposes of current or scheduled court cases or to protect our property, safety, people or other rights and interests.

Should AutomationExpo be sold or merges with another company, your data will be accessible to the advisor of the potential buyer and transferred to the new company owners. In that case, we will take the appropriate measures to guarantee the integrity and confidentiality of your personal data. The use of your personal data will always be subject to this policy.

5. Transfer of your personal data outside the European Economic Area

We may transfer your personal data to third parties in third countries (outside the European Economic Area (EEA)), i.e. Switzerland, Canada, Japan, South Korea, United States, China, …. The said transfer of data outside the EEA is legal if the recipient of the data resides in a country with a level of protection deemed adequate by the European Commission, such as Switzerland, Japan, Cananda, South Korea. Some of these countries may not have enacted equivalent data protection legislation to protect the use of your personal data. In such cases, we have researched whether appropriate preventive measures similar to those implemented within the EU are possible, for example by adopting standard contractual clauses. In specific cases, we will request your prior consent to the transfer of your personal data outside the EEA. Please follow the procedure set out in Rights of the data subject for further information on data transfer.

6. Rights of the data subject

Data protection legislation provides various rights for the data subject with regard to the processing of personal data to ensure the data subject has sufficient control over the processing of their personal data.

You are entitled to:

a. Right of access/inspection

You are entitled to receive confirmation from us of whether your personal data is processed by us. If we do process your personal data, you are entitled to request to view your personal data.

Should it not be included in this policy, we will provide you with information on:

• the purposes of the processing;
• the categories of personal data concerned;
• the recipients or categories of recipient to whom the personal data have been or will be disclosed;
• the transfer thereof to recipients in third countries or international organisations;
• where possible, the intended period for which the personal data will be retained, or if this is not possible, the criteria used to determine that period;
• your entitlement with regard to your personal data as listed in this section;
• where the personal data are not collected from you, all the information available regarding the source of the data;
• the existence of automated decision-making, including profiling, and meaningful information about the logic involved, as well as the significance and the intended consequences of the said processing for the data subject.

We will produce a copy of the personal data relating to you in our records upon request. Should you make repeated and disproportionate requests for copies of the said data, we reserve the right to charge you a reasonable fee.

b. Right to rectification

Should you determine that the personal data on our records is incomplete or incorrect, you are entitled to notify us in order for the necessary steps to be taken to rectify or add to the said data.

c. Right to be forgotten

You are entitled to request we delete your personal data should the processing not be in accordance with the data protection legislation or should the said processing not fall within the limitations laid down by law.

d. Right to restriction of processing

You are entitled to request we limit the processing of your personal data if:

• the accuracy of the personal data has been called into question during the period required to check the accuracy thereof
• the processing is unlawful and you do not wish the data to be deleted;
• we no longer require the data but you do not request we delete the data because the data is required for the pursuance or defence of legal claims
• an objection is made to the processing pending an explanation of the legitimate interests that outweigh your interests.

e. Right to data portability

You are entitled to receive the data you have provided to us in a structured, standard and machine-readable format. You are entitled to request we transfer the personal data to another data controller (directly from us). This is an option when the processing is based on your consent and processing via an automated procedure.

f. Right to object

Where your personal data is processed for direct marketing purposes (including profiling), you remain entitled to object to the said processing.

You are entitled to object to the processing based on a specific situation related to the data subject. The organisation will no longer process the personal data unless the organisation demonstrates compelling legitimate grounds for the processing which outweigh your interests or the interests of the pursuance or defence of legal claims.

g. Automated individual decision-making

The data subject is entitled not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, such as the evaluation of personal aspects related to performance at work, reliability, creditworthiness, etc.

The said right not to be subjected to such automated decision-making processes does not apply where the process is allowed on the basis of a mandatory legal provision.

The data subject is not entitled to invoke this right when the decision is required to enter into, or to execute, an agreement between the data subject and the organisation or is based on the explicit consent of the data subject. In the latter two cases, the data subject is entitled to human intervention by a member of the organisation staff and is entitled to notify the organisation of their position and to contest the automated decision.

h. Right to withdraw consent

If you have consented to the processing of your personal data for a specific purpose of processing, you are entitled to withdraw your consent by sending an email or via your account.

If you opted in to receiving commercial email messages, newsletters, etc. from us when you registered on the website, you can unsubscribe if you change your mind.

i. Procedure to exercise rights and other provisions

We can request you verify your identity to ensure your request is lawful and that we are sending the reply to a person entitled to make such a request and to receive the data.

Please note that we may refuse access to your personal data or may not be able to grant your request under specific circumstances when we are entitled to do so under the applicable data protection legislation.

For further information on the processing of your personal data or if you wish to exercise your rights, please contact us at hello@AutomationExpo.com.

Security

We make every effort to guarantee the security of your data. We have implemented reasonable technical and organisational measures to guarantee your personal data against accidental or unlawful destruction, loss, modification, unauthorised disclosure and/or unauthorised access to the data transmitted, saved or otherwise processed. Please note that the internet is an open network; we cannot therefore guarantee that unauthorised third parties will not be able to circumvent these measures or use your personal data for inappropriate purposes.

This website may include links to third-party websites. We will not be held liable for the content of these websites, nor for the privacy standards and practices of the corresponding third party. You must read and understand the relevant third-party and website privacy policies before accepting cookies and visiting a website, to ensure your personal data is sufficiently protected.

7. Applicable legislation and jurisdiction

Belgian law is applicable to our website, this policy and disputes that may arise with regard to these. In the event of a dispute, only the courts of Antwerpen – division Tongeren shall have jurisdiction.

8. Amendments to this policy

AutomationExpo may amend or update this policy to ensure the provision of information on how we process your personal data at that time. The updated version of this policy is available on the same website and will take effect upon publication. Please visit this webpage regularly to ensure you remain up-to-date on how we collect and process personal data, how and under what circumstances we use your personal data and when we share your personal data with third parties.

12/2022

Cookie policy of Automation expo

 

and the protection of your personal data is of great importance for AutomationExpo. This cookie policy explains how we use the personal data we collect through cookies, what we do with them and how we process them. We believe it is important to create and maintain an environment in which users of our online environment can be assured that their information will not be misused.

1. Scope of application

We act as a data controller when we process the personal data of the users of our online environment by means of cookies.

We comply with applicable data protection regulations, such as the General Data Protection Regulation 2016/679 (GDPR) and national data protection laws. These regulations relate to the protection of your personal data and grant you rights with regard to those personal data.

The purpose of this policy is to indicate what personal data we collect through cookies and how we use your data after you have visited our website via a desktop computer, tablet, smartphone or other medium on which the cookies are installed.

 

1. What are cookies ?

Cookies are small text files that contain small pieces of information and store information, such as your language preference, when you visit our website. These cookies are stored on your computer, tablet or smartphone when you visit our website. Cookies may contain personal identifying data, but this is not always the case.

When you revisit the website at a later time, this cookie will send information to the website so that the website recognises your browser and can remember your language preference, for example. Some cookies make it possible to enable certain functions on our website or to measure how website visitors use our website so that we can use this information to optimise the website.

Cookies often have an expiration date with the result that they are automatically deleted after a certain time. Some cookies are deleted immediately after closing the browser, such as session cookies, while others remain on your device for a longer period of time.

 

1. What types of cookies do we use and why ?

Strictly necessary / essential and functional cookies

Strictly necessary cookies are essential in order to navigate on our website and make use of its functions. Functional cookies remember the choices you have made, such as the country from which you are visiting the website, language choice and search parameters. Without these cookies, requested services such as remembering your login details or the items in a shopping cart cannot be provided. These cookies allow us to offer you a more enjoyable experience that better suits your choices. These cookies cannot track your browsing activity on other websites.

We can install these cookies without asking your consent.

 

Targeting cookies or advertising cookies

These cookies collect information about your browsing habits to better tailor advertisements to your preferences. They are also used to limit the number of times you see a particular ad and to measure the effectiveness of an advertising campaign. These cookies are usually placed by networks of third party advertisers. They remember the websites you visit and that information is shared with other parties such as advertisers. For example, we use external companies to show you more targeted ads when you visit other websites. You can consult these companies in the table below.

These cookies are only installed on your device after you have given your consent.

 

Social media cookies/plugins

These cookies make it possible to share what you have done on the website on social media such as Facebook, LinkedIn and Twitter. We have no control over these cookies. The social media platform acts also as a data controller in this case. Please read the privacy policy of the respective social media platform for more information on the operation and use of these cookies.

These cookies are only installed on your device after you have given your consent.

 

Cookies for analytical and statistical purposes

These cookies collect anonymous information about how people use our website. We use these cookies to find out how customers get to our website, how they browse or use our website and what can be improved such as navigation, shopping experience and marketing campaigns. The data stored by these cookies do not contain any personal information that can be used to determine your identity.

We also make use of third party services such as [e.g. Google Analytics] to collect information about visitors to our website. This information is aggregated to determine the number of visits, average length of visit, pages viewed, etc. We use this information to measure the use of the website and to improve the content and value of our website. More information on how Google processes your information can be found on - the Google Analytics webpage. For the use of these "third party" cookies for analytical purposes, your prior consent is requested. These cookies are therefore all installed on your device after you have given your consent.

 

Web beacons / pixels

Some of our web pages may contain electronic images called "web beacons" or “pixels” (also known as "clear gifs"), which allow us to count the users who have visited the pages in question. Web beacons collect only limited information including a cookie number, the date and time the page is displayed, and a description of the page on which the web beacon is placed. External advertisers can also place such web beacons. These beacons do not contain identifiable personal data and are only used to track the effectiveness of a specific campaign.

These cookies are only installed on your device after you have given your consent.

 

List of cookies used

Strictly necessary / essential and functional cookies

You may not be able to log into our site or use some functionalities if you opt-out of these cookies.

Source	Personal data collected	Retention Period
AutomationExpo	Session identifier, geolocation, device and IP address.	13 months
AutomationExpo	No personal data is collected. We use session identifiers to show you relevant content on our Site	13 months
AutomationExpo	Name, email and company information is stored when you fill a form so you don’t have to fill it again	13 months
LinkedIn	Geolocation, device and IP address is collected for authentication when you choose to log in with your LinkedIn account	6 hours to 2 years
tawk.to	We use tawk.to to provide a chat tool on our site. Information collected include geolocation, session identifier, device and IP address	13 months
AutomationExpo	In order for AutomationExpo to recognize that you have opted out of certain AutomationExpo cookies, we will have to place an opt-out cookie on your device so we can know not to set other AutomationExpo cookies the next time you visit.	13 months

Targeting cookies or advertising cookies

We request your consent to use these cookies, and you can opt-in here.

These cookies can help us serve relevant ads to you more effectively. AutomationExpo does not serve any ads on our Site, however you may be served AutomationExpo Partner ads on third party websites based on information collected about your prior usage and viewing history on our Site.

Data we collect for advertising purposes includes usage of the site, IP address or mobile device location information (but only to the extent you have enabled location tracking on your device), and may include information from the AutomationExpo Partners we use to help deliver relevant ads to you.

 

Source	Personal data collected	Retention Period
LinkedIn	These types of cookies are used for retargeting, so we can show you relevant ads based on your activity on our Site after you leave it. Information collected includes an identifier, and sometimes your geolocation, device type, and IP address.	180 days
Facebook	These types of cookies are used for retargeting, so we can show you relevant ads based on your activity on our Site after you leave it. Information collected includes an identifier, and sometimes your geolocation, device type, and IP address.	90 days
Hubspot	These types of cookies are for identifying your preferences so we can personalize our marketing emails. Information collected includes your visits to our Site, geolocation, device type, and IP address.	Session/10 years
Leadfeeder	Leadfeeder visualizes information by correlating the company IP-address from visitors on our website with other publicly accessible information, such as Linkedln accounts. Leadfeeder does not capture or track individual (personal) data, but merely processes the company data and combines it with information from publicly accessible data sources. Information gathered via this tool remains anonymous.	Persistent
Leadinfo	Leadinfo visualizes information by correlating the company IP-address from visitors on our website with other publicly accessible information, such as Linkedln accounts. Leadfeeder does not capture or track individual (personal) data, but merely processes the company data and combines it with information from publicly accessible data sources. Information gathered via this tool remains anonymous.	Persistent

Cookies for analytical and statistical purposes

We ask your opt-in consent for certain analytic cookies that collect some type of personal data. The rest of the analytic cookies do not collect any personally identifiable information, but are necessary for us to understand how visitors interact with our Site and to be able to optimize our Site and licensed content. In any case, you can opt-out of all our analytic cookies at any time and carry on browsing normally.

Source	Personal data collected	Retention Period
Hotjar	We use Hotjar to better understand users’ interaction with our Site. Information collected includes visitor activity, session time and count.	Session/5 years
Google	These cookies are used to collect website statistics and track conversion rates. No personally identifiable information is collected.	1 month/180 days
Google Analytics	We use Google Analytics to generate statistical data on how our visitors use our Site. We use IP masking to ensure that no personally identifiable information is collected.	Session/2 years

 

1. How will your data be used and shared?

We may process and share the information we obtain through cookies:

• With companies belonging to the group and/or with subsidiaries of the group; or
• with any third party with whom you have asked us to share your personal information or with organisations you have agreed to share your information with, such as Facebook or other social media acting as data controllers; or
• with third parties who assist us with our products and services. Examples of third party activities include data analysis, marketing support providers and [...]. These companies will have access to the information processed through the cookies, but only when strictly necessary to carry out their activities. They may not use your data for other purposes;

 

1. Transfer of your personal data

We may transfer your personal data to third parties located in third countries (outside the European Economic Area (EEA)), i.e. Switzerland, Canada, Japan, South Korea, United States, China,… These companies will have access to non-identifiable personal data processed through the cookies. They will use this information for market research and marketing purposes. This transfer of data outside the EEA is lawful if the recipient of the data is in a country providing an adequate level of protection following an adequacy decision of the European Commission. Some of these countries may not have equivalent data protection laws to protect the use of your personal data. In this case, we have examined whether appropriate precautionary measures such as within the EU are possible, e.g. by providing for standard contractual clauses. In specific cases, we ask for your prior consent to transfer your personal data outside the EEA. For more information about the transfer of data, please refer to our privacy policy.

 

1. Deletion of cookies and additional information about cookies

If you have given us your consent by clicking on the appropriate button on the cookie banner, you can withdraw your consent at any time. You can do this by deleting the stored cookies via your browser.

Some cookies are already deleted when you close your browser (session cookies). Others will remain on your device until they expire or until you delete them from the cache (permanent cookies or tracking cookies) as these cookies allow us to remember things about you when you revisit our website.

By deleting our cookies or disabling future cookies, certain parts or functions of our website may not be accessible.

AutomationExpo does not currently respond to ‘do not track’ signals.

If you want to delete cookies that are already on your computer, please refer to the help and support function of your Internet browser where you will find instructions on how to find the file or folder where cookies are stored. For most browsers, the toolbar help function also provides information on how to prevent your browser from accepting new cookies, what to do to notify you when you receive a new cookie, or how to disable cookies altogether. Please note that if you choose to disable cookies, some personalised services may no longer be available.

Via the links below you will find more information about deleting cookies per browser:

Firefox	Safari	Internet Explorer	Chrome
Firefox (mobile)	Safari (mobile)	Microsoft Edge	Opera

 

For more information about cookies and how to delete them, please visit www.allaboutcookies.org, or go to www.youronlinechoices.eu where behavioural advertising and online privacy are further explained. These websites exist only in English and are not affiliated with our website or company.

 

1. Your rights

You have the right to access the information held about you and to receive a copy of the information in our possession. If your personal data has changed, you have the right to ask us to rectify the data, supplement or delete any outdated, incorrect or incomplete personal data that we hold about you. You also have the right to limit the processing of your data and to object to the processing of your personal data. Furthermore, you have the right to receive the personal data concerning you that you have provided to a data controller in a structured, commonly used and machine-readable format and to transmit that data to another data controller.

If you have any questions about this cookie policy or how we process your personal data through the cookies or if you wish to exercise your rights, please contact us at hello@AutomationExpo.com.

You have the right to lodge a complaint with the Data Protection Authority if you are not satisfied with our response to your requests. If you would like more general information about the processing of your personal data or about your rights and how to exercise them, please read our privacy policy www.AutomationExpo.com/privacy

 

1. Changes to this cookie policy

We may change and update this policy from time to time to ensure that it reflects which cookies are used and how we process your personal information at any given time. The updated version of this policy will be placed on the same webpage and will be effective immediately upon publication. Please return to this web page regularly to ensure that you are always aware of the information we collect and process, how and under what circumstances your data is used and in what cases we share your data with third parties.

If you would like more information about how we process personal data and the use of our website, please consult our privacy policy www.AutomationExpo.com/privacy.

12/2022